Privacy Policy

Last updated: 24/04/2025

At saraepstein.com, your privacy is important. This policy explains what personal data may be collected, how it’s used, and your rights regarding that data.

Who I AM

This website is operated by Sara Epstein, a professional photographer specialising in wedding photography, portrait and headshot sessions, and photography for schools and charities.

If you have any questions about this policy, you can get in touch at:

Email: photography@saraepstein.com

Website: www.saraepstein.com

What data is collected and why

Sara may collect and process the following types of personal information:

1. Contact details

When you get in touch via the contact form, email, or phone, your name, email address, phone number, and message are collected so Sara can respond to your enquiry.

2. Booking information

If you book a session, further information such as event details, addresses, and emergency contacts (especially for school sessions) may be collected for planning and safety purposes.

3. Photography images

Photographs taken during your session may be considered personal data, especially if they include children or are identifiable portraits. These images are stored securely and may be used for promotional purposes only with your consent.

4. Website analytics

saraepstein.com may collect anonymised data via cookies (see below) to understand how the site is used, which helps improve the user experience.

Legal basis for collecting your data

Data is collected and processed based on:

  • Your consent (e.g. signing a model release form or opting in to communications)

  • The performance of a contract (e.g. fulfilling a photography booking)

  • A legal obligation (e.g. tax records)

  • Legitimate interest (e.g. responding to enquiries or maintaining security)

How your data is stored and protected

All personal data is stored securely. Digital files are protected with passwords and, where possible, encryption. Any physical paperwork is kept in a locked environment. Sara takes privacy seriously and regularly reviews data protection practices.

Sharing your data

Sara does not sell or trade your data. Some information may be shared with trusted third parties only when necessary, such as:

  • Professional print labs (to deliver photo products)

  • Online galleries (password-protected)

  • School or charity representatives (if required to coordinate a group shoot)

  • HMRC or legal authorities (if legally required)

Any third parties used comply with GDPR and are committed to keeping your data safe.

How long your data is kept

Personal data is retained only for as long as necessary:

  • Enquiries and emails: up to 12 months after communication ends

  • Client contracts and invoices: up to 7 years (as required by HMRC)

  • Photographs: up to 10 years (for reprints, unless you request deletion)

Your rights

You have the right to:

  • Access the personal data held about you

  • Request correction of inaccurate data

  • Ask for your data to be deleted

  • Withdraw consent for any use of your data

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of your rights, email photography@saraepstein.com

Cookies

This website uses cookies to improve the user experience. You can control or disable cookies through your browser settings.

Changes to this policy

This Privacy Policy may be updated from time to time. You’ll find the latest version on this page.